Administration Officer (Sergeant)
Reference: SCM30/2025
Number of Posts: 6
Closing Date: 30 January 2026 at 16:00
Division
Supply Chain Management – Facility Management: Programme and Project Management
Location
Head Office, Pretoria
Remuneration
Band A: R299 406 – R368 796 per annum
Generic Minimum Requirements (Applicable to All Posts)
- Demonstrate competency in the specific functions of the post.
- Hold a Senior Certificate (Grade 12) or a National Certificate (Vocational) recorded on the National Learner Record Database (NLRD) at NQF Level 4 or higher.
- Be proficient in at least two official languages, one of which must be English.
- Be a citizen of the Republic of South Africa, with documentary proof.
- Hold a valid light motor vehicle driver’s licence.
- Have no previous convictions or pending criminal, departmental or civil cases.
- Not have visible tattoo marks when wearing any SAPS uniform.
- Be willing to undergo a vetting process, including security screening and fingerprint verification.
Additional Requirements
Applicants must possess an applicable certificate or higher qualification (accredited by SAQA at NQF Level 5 or higher) in a Built Environment or Engineering‑related field, such as:
- Project Management
- Business Administration
- Electrical
- Mechanical
- Civil
- Structural
- Or any other similar built environment qualification
Required Skills
- Technical project filing
- Minute taking
- Filing and document control
- Computer literacy (Microsoft PowerPoint, Excel and Word)
- Problem‑solving
- Presentation and technical documentation administration
- People skills and project management
- Competence in Microsoft Office and other relevant software
Core Functions
- Perform clerical duties within the project office.
- Update the Project Management Dashboard and the National Treasury IRM system.
- Provide project management support functions.
- File all project deliverables throughout the project lifecycle.
- Coordinate and arrange client meetings.
- Handle all processes related to document control and transmission.
- Prepare minutes for all client meetings.
- Ensure gateway review templates are completed and filed.
- Ensure all project documentation is properly filed and archived.
- Arrange all site visits for project teams.
- Assist project managers with risk registers and project dashboard compilation.
- Update presentations and reports for internal and external purposes.
- Assist with packaging bid specifications and tender documentation.
- Assist project managers with stakeholder engagement and communication management.
General Information
- Only the official SAPS application form for salary levels 2–12 will be accepted.
- The previously used Z83 form will NOT be accepted.
- The application form is available on the SAPS website and at SAPS recruitment offices.
- All instructions on the application form must be strictly adhered to.
- All previous or pending criminal or disciplinary convictions must be declared.
- Failure to comply may result in rejection of the application.
- The post title and reference number must be correctly specified on the application form.
- A separate application form must be completed for each post applied for.
- It is the applicant’s responsibility to ensure the application is submitted timeously and to the correct address.
- Applications submitted to an incorrect address will not be considered.
- Late applications will not be accepted.
Required Attachments
Applications must include a comprehensive CV and uncertified copies of the following:
- South African ID
- Senior Certificate
- All educational qualifications (Degree/Diploma and academic record)
- Service certificates from previous employers stating occupation
- Proof of relevant experience
- Valid motor vehicle driver’s licence
Short‑listed candidates will be required to produce original documents before the interview.
Selection and Vetting Process
- Qualifications and driver’s licences will be verified with relevant institutions.
- Short‑listed candidates will undergo:
- Fingerprint screening
- Reference checking
- Address verification (where necessary)
- Appointments will be made in terms of the South African Police Service Act, 1995 (Act No. 68 of 1995).
- Short‑listed candidates may be required to attend a personal interview.
- Successful applicants not yet appointed under the SAPS Act will:
- Undergo a medical examination
- Possibly undergo psychometric assessments
- Be required to comply with SAPS Dress Order regulations
- Be willing to undergo the Introductory Police Development Learning Programme
Additional vetting will apply in terms of:
- Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007
- Children’s Act, 2005
- Domestic Violence Act, 1998
- Protection from Harassment Act, 2011
- Criminal Law (Forensic Procedures) Amendment Act, 2013 (DNA sampling requirement)
Candidates listed on the National Register for Sex Offenders or Child Protection Register will be disqualified.
Employment Equity
The South African Police Service is an equal opportunity and affirmative action employer. Preference will be given to candidates whose appointment will promote representivity.
Correspondence
- Correspondence will be conducted with successful candidates only.
- If you are not contacted within three (3) months after the closing date, please consider your application unsuccessful.
- SAPS reserves the right not to fill the post.
How to Apply
Applications may be posted or hand‑delivered (use only one method).
Postal Address
117 Cresswell Road
Corner Cresswell & Pretoria Road
Silverton, Pretoria
(Box at the main Security Gate)
Hand Delivery Address
117 Cresswell Road
Corner Cresswell & Pretoria Road
Silverton, Pretoria
(Box at the main Security Gate)
Enquiries
Brigadier A. Muli
Tel: 012 349 6026
Cell: 082 356 4769
Download the original post
| Administration Officer (Sergeant) | R299 406 – R368 796 per annum | Head Office | 2026/01/30 |