City of Tshwane
Senior Secretary
Location: Pretoria, Gauteng
Job Type: Full Time
Field: Administration / Secretarial
About the Position
The City of Tshwane is looking for a professional and organized Senior Secretary to provide high-level administrative support within our municipal offices. This role is essential for maintaining efficient daily operations and ensuring smooth communication between the department and its stakeholders.
Requirements
- A Grade 12 certificate (Matric) plus a recognized secretarial qualification or specialized training.
- At least two years of relevant experience in a secretarial or administrative role.
- High level of computer literacy and proficiency in office software.
- Willingness to undergo a criminal record check, including providing fingerprints via the Tshwane Metro Police Department (at your own cost).
Key Responsibilities
As a Senior Secretary, your primary duties will include:
- Administrative Support: Managing professional typing, document preparation, and general office management tasks.
- Communication: Serving as the first point of contact for the office by handling telephone enquiries, screening complaints, and managing reception services.
- Diary & Schedule Management: Coordinating daily calendars, managing appointments, and responding to various invitations on behalf of management.
- Visitor Coordination: Welcoming and directing visitors and ensuring they are assisted promptly.
- Logistics: Organizing travel arrangements for meetings and workshops, and ensuring all necessary meeting facilities are prepared.
- Liaison: Acting as a bridge between internal departments and external organizations to ensure clear communication.
How to Apply
If you meet the above requirements and are interested in this opportunity, please submit your application through the official City of Tshwane careers portal. Ensure your CV is updated and reflects the required experience and qualifications mentioned above.