Administrative Assistant (V000380)

Company: North West University (NWU)
Location: North West Province
Job Type: Full-Time
Field: Administration / Secretarial

About the Company

North West University (NWU) is a multi-campus institution with a strong presence in the North-West and Gauteng provinces. With campuses in Mafikeng, Potchefstroom, and the Vaal Triangle, we are committed to providing a supportive and high-quality environment for our students and staff.

Job Overview

We are seeking a professional Administrative Assistant to join our team. This role focuses on managing front-desk operations, providing administrative support to residence staff, and helping coordinate events and meetings to ensure the smooth running of our university residences.

Key Responsibilities

Front Desk & Reception

• Greet residents and visitors in a professional and friendly manner.
• Manage incoming calls, take messages, and direct inquiries to the right departments.
• Provide information regarding residence services, policies, and facilities.
• Handle incoming and outgoing mail and packages.

Administrative & Staff Support

• Assist residents with their requests and concerns to ensure a positive living environment.
• Provide clerical support to senior administrative assistants and residence officers.
• Manage the Head of Residence’s schedule, including appointments and correspondence.
• Handle data entry, filing, scanning, and document preparation.

Meeting & Event Coordination

• Schedule meetings, book venues, and arrange travel logistics.
• Prepare meeting agendas, take minutes, and distribute materials to attendees.
• Plan and organize residence events such as workshops, social gatherings, and orientation sessions.
• Coordinate catering and equipment for various functions.

Minimum Requirements

• Education: Grade 12 (NQF Level 4). A Degree or Diploma is highly recommended.
• Experience: At least 2 years of general administrative experience.
• Specialized Experience: Minimum of 2 years working within a university residence environment.
• Licensing: A valid driver’s license with at least 2 years of driving experience.

Technical & Behavioral Skills

• Proficient computer skills.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal and communication skills.

How to Apply

If you meet the requirements and are interested in this position, please submit your application through the North West University (NWU) careers portal.

Closing Date: 18 February 2026