North West University
Executive Personal Assistant (Ref: N000791)
Location: North West
Job Type: Full Time
Closing Date: 16 February 2026
About North West University (NWU)
North West University is a multi-campus institution with a strong presence in the North-West Province and Gauteng. With campuses in Mafikeng, Potchefstroom, and the Vaal Triangle, we are committed to excellence in higher education. We are currently seeking a professional and dedicated Executive Personal Assistant to support the Office of the Registrar.
Position Purpose
The primary goal of this role is to provide high-level administrative and secretarial support to the Registrar. You will ensure the office operates efficiently and maintains a high standard of professionalism at all times.
Key Responsibilities
Executive Support and Diary Management
- Manage the Registrar’s complex calendar, including scheduling meetings, conferences, and events.
- Screen and prioritize emails, letters, and phone calls; handle routine inquiries independently.
- Prepare meeting packs and documentation, and brief the Registrar on important issues.
- Coordinate travel arrangements, including bookings and detailed itineraries.
- Support major institutional events such as graduations and campus ceremonies.
- Assist with student record verifications and compliance tasks.
Office and Resource Management
- Ensure all office equipment and furniture are in good working order and arrange repairs when needed.
- Manage the procurement of office supplies and services through the correct channels.
Administration and Information Management
- Maintain organized physical and electronic filing systems.
- Act as a liaison between the Registrar and other staff members, following up on tasks and assignments.
- Research and review information from internal and external sources.
- Draft, edit, and type professional correspondence, memos, and reports.
Committee Support
- Coordinate appeals processes and schedule committee meetings.
- Ensure all necessary documentation is distributed to committee members on time.
Minimum Requirements
- A Bachelor’s Degree or Advanced Diploma (NQF level 7) in Administration or a related field.
- At least three (3) years of experience in a secretarial or administrative role.
- At least two (2) years of experience working within a university or higher education environment.
- Training in standard office software applications is considered an added advantage.
Required Skills and Competencies
- Technical Knowledge: Strong understanding of office procedures, file management, and administrative systems.
- Organization: Excellent ability to prioritize tasks, meet deadlines, and work under pressure.
- Communication: High level of proficiency in English. Ability to communicate in Setswana, Sesotho, or Afrikaans is a plus.
- Professionalism: Ability to maintain strict confidentiality and build positive relationships with colleagues and clients.
- Attention to Detail: High level of accuracy in document preparation and data management.
- IT Literacy: Confident in using Microsoft Office and other digital office tools.
How to Apply
If you meet the requirements and are interested in this position, please submit your application through the North West University careers portal (nwu.ci.hr).