City of Tshwane
Job Opportunity: Executive Secretary
The City of Tshwane is looking for a professional and organized Executive Secretary to join the Office of the City Manager. This is a full-time position based in Gauteng, suitable for an individual with strong administrative skills and a professional attitude.
Minimum Requirements
- Grade 12 (Matric) certificate plus a secretarial qualification or specialized training.
- At least two years of relevant secretarial experience.
- Proficiency in computer software and general office technology.
- Successful candidates must undergo a criminal record check and provide fingerprints to the Tshwane Metro Police Department.
Primary Responsibilities
The successful candidate will provide high-level support through the following duties:
Administrative and Office Support
- Manage professional communication with various stakeholders and visitors.
- Provide comprehensive office administration and secretarial services.
- Type, proofread, and edit official reports, letters, minutes, and presentations.
- Manage data backups and ensure all documentation is accurate and organized.
Meeting and Event Coordination
- Organize meetings, workshops, and conferences, including venue bookings and catering.
- Manage the City Manager’s diary, confirm appointments, and arrange parking for guests.
- Prepare agendas and supporting documents to ensure all parties are ready for meetings.
- Compile guest lists and manage attendance registers.
Logistics and Asset Management
- Ensure office equipment like photocopiers and scanners are well-maintained and report any faults.
- Keep the office environment and computer equipment clean and functional.
- Maintain and update the asset inventory for the office.
Professionalism and Ethics
- Act as a professional representative of the City of Tshwane.
- Maintain a high level of confidentiality and trust with the City Manager.
- Proactively develop skills and learn new software applications during quiet periods.
How to Apply
Interested and qualified candidates should submit their applications through the official City of Tshwane careers portal.