Administrator: Vehicle Invoicing and Licensing – Motus Mercedes Benz Bedfordview

Company: Motus Corporation

Location: Bedfordview, Gauteng

Job Type: Entry Level

Posted: 27 January 2026

Application Deadline: Open until filled

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Job Description

We are looking for an Administrator to support our vehicle invoicing and licensing team. The role involves accurate invoicing, stock control, supplier coordination, and compliance with dealership policies.

Experience Required

• At least 2 years of administrative work in the motor industry.
• Experience with invoicing, vehicle registration, SSP management, and stock control.

Qualifications Required

• Senior Certificate (Grade 12) or equivalent.

Other Requirements

• Valid, unendorsed driver’s licence.
• Computer literate.
• Working knowledge of Automate.
• Basic arithmetic and bookkeeping skills.
• Understanding of dealership stock and sales policies.
• Knowledge of retail industry compliance (advantageous).

Key Tasks

• Invoice vehicles accurately and on time.
• Capture purchase invoices daily.
• Bring vehicles into stock and invoice them out.
• Create purchase orders for suppliers and ensure each payment has an order number.
• Raise cheque requisitions following standard processes.
• Verify creditor invoices and follow up with suppliers.
• Provide monthly reports on outstanding orders.
• Balance vehicle costing on Kerridge to the manager’s cost sheet.
• Ensure all required documentation is in the deal file before invoicing.
• Assist the stock controller with sales card reporting.
• Allocate daily debtor’s updates to the back office.
• Report any deviations to the Financial Manager.
• Conduct stock takes twice a week and update stock lists with retail prices.
• Manage the demo fleet and update reports to Matrix and back office.
• Handle registration and licensing documents for the used vehicle department.
• Collaborate closely with Sales Executives and Sales Managers.
• Attend OEM training courses and other development opportunities.

Essential Competencies

• Clear communication in English (reading, writing, speaking).
• Strong interpersonal skills.
• Excellent organisation, control, and multitasking abilities.
• High attention to detail and accuracy.
• Decision-making within scope and proactive action.
• Initiative and problem-solving skills.
• Customer focus and commitment to service excellence.
• Analytical thinking.
• Planning and organising to meet targets and deadlines.
• Ability to cope with pressure and setbacks.
• Teamwork orientation while working independently.

Personal Attributes

• Self‑motivated with a positive outlook.
• Ethical and reliable.
• Flexible to work extra hours, including weekends and holidays.
• Results‑driven and goal‑oriented.
• Willingness to learn and grow.

To apply, please visit motus.simplify.hr.