Registry Clerk Jobs

Job Opportunity: Registry Clerk

Department: Eastern Cape Department of Public Works and Infrastructure (DPWI)
Location: Queenstown, Eastern Cape
Job Type: Full-Time
Field: Administration / Secretarial

About the Organization

The Eastern Cape Department of Public Works and Infrastructure (DPWI) is responsible for managing and developing provincial government buildings and infrastructure. The department handles construction projects, property management, and maintenance for essential facilities like schools and hospitals.

Job Purpose

The Department is looking for a reliable Registry Clerk to manage office records and provide administrative support. This is an entry-level position suitable for someone who is organized and detail-oriented.

Requirements

• Grade 12 (Matric) or an equivalent qualification.
• No previous work experience is required.

Key Responsibilities

Registry and Customer Service

• Assist visitors at the registry counter and answer telephone inquiries.
• Receive, register, and handle hand-delivered mail and files.

Correspondence and Mail Management

• Sort, register, and distribute incoming and outgoing mail.
• Update staff on registry procedures and notices.
• Operate the franking machine and maintain the postage register.
• Ensure all mail is official and prepare postbags for delivery to the Post Office.
• Manage the remittance register for valuable items and ensure they are delivered to the finance department.

Record Keeping and Filing

• Open and close files according to the official classification system.
• Store, trace, and retrieve documents both manually and electronically.
• Maintain index cards for all department files to ensure everything is easy to find.

Archiving and Disposal

• Scan documents for electronic storage.
• Sort and package old files for archiving or disposal.
• Maintain accurate lists and records of all archived documents for the supervisor.

How to Apply

Interested candidates who meet the requirements should submit their applications through the official Eastern Cape provincial e-recruitment portal.