Anglo American
Team Assistant Company Secretary
Location: Johannesburg, Gauteng | Posted: 6 | Type: Entry Level
Company: Anglo American
About the Role
We are looking for a dedicated Team Assistant Company Secretary to support our Company Secretarial team and Principal Investor Relations. The role ensures regulatory compliance, efficient board operations, and effective investor relations.
Key Responsibilities
- Corporate Governance & Compliance
- Maintain and update corporate records for South African subsidiaries on Kuberno.
- Ensure timely statutory filings to avoid fines.
- Administer statutory changes (directors, secretary, registered office, articles, company name changes, annual returns, beneficial ownership filings).
- Support governance arrangements for operating licenses and B-BBEE rating certificates.
- Prepare auditor packs and address audit requests.
- Maintain the conflict of interest register.
- Meeting Management
- Organise and maintain records of minutes, resolutions, and declarations.
- Arrange board, committee, ethics committee, AGM roadshows, and ad‑hoc meetings.
- Provide general assistance during meetings (minutes, room booking, catering, equipment).
- Upload SIOC Opco packs on Diligent and Teams.
- Director Onboarding & Governance
- Schedule onboarding for new directors, register with IODSA, and maintain training records.
- Assist with banking/treasury governance (delegated authorities, bank mandates, KYC/FICA).
- Coordinate with Legal, Tax, Treasury, Finance, and external agencies on statutory documentation.
- Support the Compliance Specialist with GPSC policy register and the Business Integrity Implementation Manager with intermediary risk management.
- Investor Relations Support
- Plan and manage investor roadshows and events (travel, venues, equipment).
- Format and distribute investor documents (annual/interim results, roadshow packs).
- Upload SENS announcements, presentations, and other investor material.
- Maintain the annual investor relations calendar and update stakeholders.
- Assist the Principal Investor Relations with Nasdaq system updates and troubleshooting.
- Research & Documentation
- Maintain a record of credible information sources and update their reliability.
- Collect data using standardised templates and checklists.
- Store research documentation securely and apply version control.
- Administrative Support
- Manage expense reconciliations and invoice administration.
- Prepare purchase orders on SAP and handle invoicing.
- Coordinate travel bookings and visa applications.
- Provide general document filing, courier handling, and stationery orders.
- Monitor diaries for critical appointments.
Qualifications
- Grade 12 / N3 Technical
- Relevant Office Administration qualification (NQF4)
- ACIS qualification in Administration and Governance or equivalent (NQF5) – preferred
- Valid South African driver’s licence
Technical Knowledge
- 3–5 years of experience in a company secretarial environment
- Proficient in MS Office; knowledge of SAP and Nasdaq system is advantageous
- Familiarity with board structures, committee functions, and director/ trustee roles
- Understanding of compliance standards (anti‑corruption, data protection, industry regulations)
- Experience with administrative processes for research, reporting, and communication
Additional Information
Anglo American is a global diversified mining business. We use innovative practices and the latest technologies to discover new resources and mine responsibly. Our goal is to “re‑imagine mining to improve people’s lives” by delivering the metals and minerals that power modern life.
Safety Commitment
Safety is our top priority. We maintain rigorous safety standards and invest in new technologies, such as drones and data analytics, to make mining safer for everyone.
Inclusion & Diversity
We are an equal‑opportunity employer committed to an inclusive and diverse workplace. Every colleague is valued and respected, and we provide equal opportunities for all to reach their potential.
How to Apply
Open until filled. To apply, please visit the following link and complete the online application form. You will have the opportunity to upload your CV and other relevant documents.