Wholesale & Retail (W&R) SETA Internship

Location: Bloemfontein Campus, Bloemfontein, Free State

Contract: 12‑month internship, 40 hours per week

Salary: R5,000.00 per month

Position ID: 6352

Opening: 1 April 2026

Closing date: 13 February 2026 (or until filled)

About the Internship

The University of the Free State (UFS) offers this internship to unemployed graduates with a Diploma (CUT) in Office Administration who have no prior work experience. The programme provides practical workplace exposure across various university departments.

Key Responsibilities

• Provide general administrative support to departments.
• Perform office tasks following university policies and service standards.
• Assist with document management, filing, record keeping, and data entry.
• Support meeting coordination: scheduling, documentation, minute‑taking, and follow‑up.
• Manage correspondence: drafting, formatting, and distributing communications.
• Use MS Office and institutional systems effectively.
• Respond to routine enquiries and direct requests to the appropriate parties.
• Help with basic reporting and maintenance of administrative records.
• Apply organisational, time‑management, and professional communication skills.
• Follow confidentiality and workplace ethics policies.
• Participate in learning activities, coaching, and monitoring as required by SETA.

Inherent Requirements

• Diploma (NQF Level 6) in Office Administration from a CUT (proof required).
• Not studying full‑time.
• South African citizen or permanent resident.
• Currently unemployed (affidavit required).
• Never participated in a learnership or internship before.
• No previous formal work experience.
• Willing to sign a learnership/internship agreement with UFS.
• Available for the full 12‑month period.

Required Competencies

• Results‑oriented: Adapt to changing environments and meet obligations.
• Strategic Thinking: Manage multiple tasks, focus on details, and maintain organisation.
• Business Acumen: Follow rules, use MS Office proficiently.
• Leadership: Stay motivated, energetic, and encourage teamwork.
• Building Coalitions: Interact with others, make decisions with supervision.

Application Process

Applications must be submitted online through the UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Only online applications will be considered.

Maximum of eight attachments are allowed. To avoid upload issues, merge documents into fewer files if possible.

Incomplete applications will not be considered. Ensure you submit all required documents:

• Detailed Curriculum Vitae
• Certified copies (not older than 3 months) of your qualifications or official proof of qualifications (include SAQA accreditation for foreign qualifications).
• Certified copy (not older than 3 months) of your ID (South African ID or passport).
• Affidavit stating you are unemployed and have not participated in any SETA funded internship.

Contact & Enquiries

Phone: 051 401 2979 or 051 401 2558 / 2876

Email: JardineS@ufs.ac.za or Recruit@ufs.ac.za

Employment Equity & Data Protection

UFS is a designated employer committed to diversity and equity. Preference will be given to candidates from under‑represented groups, including those with disabilities. Our Employment Equity Plan is available at: EEA13Report_UNIVERSITY OF THE FREE STATE FINAL SEP 2025.pdf.

UFS processes personal information in line with the Protection of Personal Information Act (POPIA). All information provided will be treated confidentially.

Application Deadline

Applications are accepted until 13 February 2026 or until the positions are filled.

How to Apply

To apply, visit the UFS job posting page: ufs.hua.hrsmart.com.